To import goods officially, there are several important
documents that usually must be prepared. Although the requirements can vary
depending on the country and the type of goods imported, here are the general
documents that are often needed:
Commercial Invoice:
This document contains details about the imported goods, including description
of the goods, quantity, price, and total transaction value. It also serves as
proof of the transaction between the buyer and seller.
Bill of Lading (B/L) or Air
Waybill (AWB): A shipping document that shows proof of receipt
of goods by the carrier and a contract to deliver the goods to their
destination.
Delivery Order:
A document showing that the goods have been delivered and can be collected by
the recipient.
Packing List:
A detailed list of the items packed in a shipment, including information about
packaging, size, and weight.
Customs Declaration:
Documents that must be filled out and submitted to customs authorities to
process incoming goods and ensure compliance with trade regulations.
Certificate of Origin:
A document that states the country of origin of goods and may affect the
tariffs and taxes imposed.
Health Certificate or
Veterinary Certificate: For goods such as food or animal
products, this document proves that the goods meet established health or
sanitation standards.
Certificate of Compliance:
If the imported goods must meet certain standards (for example, electronic
product certification), then a certificate of compliance from the authorized
agency may be required.
Import License:
Some countries require special permits to import certain goods. Be sure to
check whether such a permit is required for the goods you are importing.
Payment Document:
Proof of payment such as bank transfer or letter of credit, if required, as
part of a trade transaction.
Be sure to check with your customs agent or relevant agency
in your country to ensure all required documents are in accordance with
applicable regulations and the type of goods to be imported.